Finance & Procurement Knowledge Base

General Navigation

How do I log in and navigate through Oracle?
Reference Guide: Logging in and General Navigation
How do I hide or unhide apps?
Reference Guide: Hiding and Unhiding Apps
Where do I find add-on tools for Advanced Oracle Users?
How can I customize my search criteria?
Reference Guide: Reporting – Saved Searches 

Reporting

How can I run and schedule reports?

Reference Guide: Running Reports in Reports and Analytics (NEW!)

How do I edit a previously scheduled report?

Reference Guide: Editing Scheduled Reports (NEW!)

Can I re-run a previously generated report?

Reference Guide: Re-Run Previously Generated Report Jobs (NEW!)

How do I add reports to my favorites?

Reference Guide: Adding Reports to Favorites (NEW!)

Expense Reporting

How do I create an expense report?

Reference Guide: Expense Reports

How do I delegate the creation & submission of expense reports & p-card reconciliations?

Reference Guide: Delegating Expense Reports (For Champlain and Middlebury only) (Updated 8/19/20)

How do I withdraw an expense report?

Reference Guide: Withdrawing Expense Reports (Updated 8/18/20)

How do I itemize my expenses?

Reference Guide: Itemizing Expenses (Updated 6/3/21)

How do I submit an expense without a receipt?

Missing Receipts Form

How do I apply an EDORDA to multiple transactions within an expense report?

Reference Guide: Apply EDORDA to Multiple Transactions (Updated 6/3/2021)

If I'm being reimbursed for expenses, how do I add my bank account information for direct deposit?

Reference Guide: Expenses - Add Bank Account Info (Updated 2/23/21)

Having trouble finding your correct routing number and bank name? Use the bank name lookup sheet linked here.

How do I request a cash advance?

Cash Advance Request

How do I apply a cash advance to an expense report?

Applying Cash Advance to Expense Report

How do I reconcile my p-card?

Reference Guide: P-Card

How do I process a personal charge on a P-Card?

Processing a Personal Charge on a P-Card

I'm an approver of expense reports. How do I approve them?

Reference Guide: Approval of Expense Reports (Updated 10/22/20)

I'm an approver on leave. How do I delegate my approval authority?

Reference Guide: Creating or Changing Approval Delegation (Updated 8/19/20)

Invoices

How do I create an invoice?
How do I create an invoice that has a PO associated with it?
How do I withdraw and resubmit my invoice?
How do I insure a supplier's check will be held for pick-up?
How does an existing supplier sign up for Direct Deposit (ACH)?

Supplier Portal

What is the Supplier Portal?
The Supplier Portal allows new payees to self-register as a "supplier" into Oracle. The term "supplier" is a generic reference to anyone, or any entity, that is being paid for services, goods, reimbursements, refunds, etc. Once these payees are approved as suppliers in Oracle, invoices may be created for reimbursement or payment. Existing suppliers in Oracle may also use the Portal to edit their contact information or direct deposit information in a secure format.
I am an existing supplier. How do I obtain access to the portal?
Contact Accounts Payable at ap@gmhec.org, or 802-443-2321 to receive access to the Portal.
How do I edit or add banking information for direct deposit?
Specific to updating and/or adding direct deposit information, please use the Updating or Adding ACH Information reference guide.   Having trouble finding your correct routing number and bank name? Use the bank name lookup sheet linked here.
How do I edit my contact information?
To manage/edit your profile, please use this Profile Management reference guide.
One of the colleges sent me a link to self-register. Is there a guide to walk me through the process?
    • If you are a traditional supplier, please follow the
Self Registration - Supplier Instructions.
    • If you are a student requesting reimbursement and/or have recently won an award or received an internship, please follow the
Self Registration - Student Instructions.
    • If you are a parent of a student who may need to receive a redirected refund, please follow the
Self Registration - Parent Instructions.
For College end users -- how can I determine if my Supplier is in Oracle already?
Here are the step-by-step instructions on how to check if your supplier has a Portal account.
Does this process apply for students registered as suppliers for payments?
Yes, a student who is requesting reimbursement and/or has recently won an award or received an internship will use this process. For instruction, they can follow the Self Registration - Student Instructions.

Procurement

How can I create a default account for all purchase orders?
How do I search for and create a supplier?
How do I create a requisition-to-purchase order?
My requisition never turned into a PO. How do I get the PO to go through?
How I create changes to an existing PO?
How do I approve a PO?
Where can I get a W-9 for domestic suppliers, or a W-8 for an international one?
PO Troubleshooting
Procurement Training Videos

Chart of Accounts

Where's my College's Chart of Accounts?

Champlain College

Saint Michael’s College

Middlebury

GMHEC