A system of record defines the software product which houses specific data sources and elements. Below is a specific chart for each constituent group and the appropriate systems of record for each institution.

The following data standards have been developed for the Consortium as of today.

Proper entry and formatting of addresses is important not only in providing reliable contact information for each record, but in allowing the Consortium to take advantage of automated and discounted mailing systems for major mailings.

Each record should have no more than one active address for each type (the only exception is for the Finance or Vendor Supplier types).

Canadian addresses are entered very much like U.S. addresses.

Street address information is entered in the address lines using the same general rules as listed above.

City name is entered in the city field.

The province or territory is entered in the state field using the two-letter abbreviation from the table below.

The Canadian postal code is entered in the zip/postal code field. The format is always a letter-number combination of: AXA XAX. The space after the third character is always included.

The code for Canada must also be entered in the nation code field so that the word CANADA is printed at the bottom of the address.

Each foreign country has its own unique formatting rules.