AP Bulletin Board
Click on the link to look at a quick view of specific, “hot” items.
https://gmhec.org/ap-bulletin-board/
Accounts Payable Team
Accounts Payable
- Lorijean Baker – Accounts Payable Specialist
- Nancy Davila – Finance Services and Accounts Payable Lead
- Calvin White – Accounts Payable Specialist
- Tom Wiegleb – Accounts Payable Specialist
Procurement
- Cheryl Foster – Procurement Manager
email: ap@gmhec.org
phone: 802-443-2321
Office Hours: M – F 8:15 AM – 5:00 PM
Accounts Payable Services
- Supplier Administration and Support
- Invoicing and Payments
- Expense Management
- Standard Mileage Rates for 2024
- 67 cents per mile for business miles driven
- Beginning on Jan. 1, 2025, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:
- 70 cents per mile driven for business use.
- https://www.irs.gov/tax-professionals/standard-mileage-rates
For information on the invoice processing timeline and payment schedule for the 2023 calendar year, please click the links below for each College.
- Supplier Administration and Support
- Invoicing and Payments
- Expense Management
- Standard Mileage Rates for 2024
- 67 cents per mile for business miles driven
- Beginning on Jan. 1, 2025, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:
- 70 cents per mile driven for business use.
- https://www.irs.gov/tax-professionals/standard-mileage-rates
For information on the invoice processing timeline and payment schedule for the 2023 calendar year, please click the links below for each College.
General Navigation
Reporting
Reference Guide: Running Reports in Reports and Analytics (NEW!)
Reference Guide: Editing Scheduled Reports (NEW!)
Reference Guide: Re-Run Previously Generated Report Jobs (NEW!)
Reference Guide: Adding Reports to Favorites (NEW!)
Expense Reporting for P-Cards & Reimbursement
Reference Guide:
Reference Guide:
Reference Guide: Itemizing Expenses (Updated 6/3/21)
Reference Guide: Apply EDORDA to Multiple Transactions (Updated 6/3/2021)
Reference Guide: Withdrawing Expense Reports (Updated 8/18/20)
Reference Guide: Delegating Expense Reports (For Champlain and Middlebury only) (Updated 8/19/20)
Reference Guide: Approval of Expense Reports (Updated 10/22/20)
Reference Guide: Creating or Changing Approval Delegation (Updated 8/19/20)
Reference Guide: Expenses - Add Bank Account Info (Updated 2/23/21)
Having trouble finding your correct routing number and bank name? Use the bank name lookup sheet linked here.
Please complete and submit the P-Card-Limit-Change-Request-all-BU CC Midd SMC
Standard Mileage rates are determined by the IRS.
- Standard Mileage Rates for 2024
- 67 cents per mile for business miles driven
- Beginning on Jan. 1, 2025, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:
- 70 cents per mile driven for business use
Reference Guide:
Reference Guide:
Reference Guide: Itemizing Expenses (Updated 6/3/21)
Reference Guide: Apply EDORDA to Multiple Transactions (Updated 6/3/2021)
Reference Guide: Withdrawing Expense Reports (Updated 8/18/20)
Reference Guide: Delegating Expense Reports (For Champlain and Middlebury only) (Updated 8/19/20)
Reference Guide: Approval of Expense Reports (Updated 10/22/20)
Reference Guide: Creating or Changing Approval Delegation (Updated 8/19/20)
Reference Guide: Expenses - Add Bank Account Info (Updated 2/23/21)
Having trouble finding your correct routing number and bank name? Use the bank name lookup sheet linked here.
Please complete and submit the P-Card-Limit-Change-Request-all-BU CC Midd SMC
Standard Mileage rates are determined by the IRS.
- Standard Mileage Rates for 2024
- 67 cents per mile for business miles driven
- Beginning on Jan. 1, 2025, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:
- 70 cents per mile driven for business use
Procurement
1.0 - Reference Guide: Set Preferences
4.0 - Reference Guide: Non-Catalog Requisitions (Updated 4/17/19)
6.0 - Reference Guide: Purchase Orders (Updated 4/17/19)
6.0a - Reference Guide: Edit A Non-Approved PO
6.0b - Reference Guide: Edit An Approved PO
6.0c - Reference Guide: Change Order: Add A New Line
6.0d - Reference Guide: Change Order: Deleting A Line
6.0e - Reference Guide: Change Order: Changing Distributions (aka EDORDA)
6.0f - Reference Guide: Change Order: Correcting Line Item Price
6.0g - Reference Guide: Cancelling A Purchase Order
7.0 - Reference Guide: Procurement Approvals
1.0 - Reference Guide: Set Preferences
4.0 - Reference Guide: Non-Catalog Requisitions (Updated 4/17/19)
6.0 - Reference Guide: Purchase Orders (Updated 4/17/19)
6.0a - Reference Guide: Edit A Non-Approved PO
6.0b - Reference Guide: Edit An Approved PO
6.0c - Reference Guide: Change Order: Add A New Line
6.0d - Reference Guide: Change Order: Deleting A Line
6.0e - Reference Guide: Change Order: Changing Distributions (aka EDORDA)
6.0f - Reference Guide: Change Order: Correcting Line Item Price
6.0g - Reference Guide: Cancelling A Purchase Order
7.0 - Reference Guide: Procurement Approvals
Sales Tax Exemptions
Invoices
Suppliers
- How to set up a new supplier:
-
- If you are a traditional supplier, please follow the
-
- If you are a student requesting reimbursement and/or have recently won an award or received an internship, please follow the
-
- If you are a parent of a student who may need to receive a redirected refund, please follow the
- Substitute W-9 (all Colleges use this form)
- W8-BEN (for international individuals)
- Form W8 BEN-E (for international businesses)
- How to set up a new supplier:
-
- If you are a traditional supplier, please follow the
-
- If you are a student requesting reimbursement and/or have recently won an award or received an internship, please follow the
-
- If you are a parent of a student who may need to receive a redirected refund, please follow the
- Substitute W-9 (all Colleges use this form)
- W8-BEN (for international individuals)
- Form W8 BEN-E (for international businesses)