• Lorijean Baker - Accounts Payable Specialist
• Nat Forcier - Accounts Payable Specialist
• Cheryl Foster - Procurement Specialist
• Erica Glesmann - Accounts Payable Specialist
• Calvin White - Accounts Payable Specialist

• Lorijean Baker - Accounts Payable Specialist
• Nat Forcier - Accounts Payable Specialist
• Cheryl Foster - Procurement Specialist
• Erica Glesmann - Accounts Payable Specialist
• Calvin White - Accounts Payable Specialist

• Email: ap@gmhec.org
• Phone: (802) 443-2321
• Office Hours: 8:15 AM - 5:00 PM EST

• Supplier Administration and Support
• Invoicing and Payments
• Expense Management
• Standard Mileage Rates for 2023
  • 65.5 cents per mile for business miles driven
  • 22 cents per mile driven for medical or moving purposes
  • Standard Mileage Rates for 2022
    • 62.5 cents per mile for business miles driven
    • 22 cents per mile driven for medical or moving purposes
• Purchasing Card (‘P-Card’) Administration
  • For new Middlebury P-Card Applications, click here. For more detailed information on Middlebury P-Card benefits, click here.

For information on the invoice processing timeline and payment schedule for the 2023 calendar year, please click the links below for each College.

• Saint Michael's College

• Supplier Administration and Support
• Invoicing and Payments
• Expense Management
• Standard Mileage Rates for 2023
  • 65.5 cents per mile for business miles driven
  • 22 cents per mile driven for medical or moving purposes
  • Standard Mileage Rates for 2022
    • 62.5 cents per mile for business miles driven
    • 22 cents per mile driven for medical or moving purposes
• Purchasing Card (‘P-Card’) Administration
  • For new Middlebury P-Card Applications, click here. For more detailed information on Middlebury P-Card benefits, click here.

For information on the invoice processing timeline and payment schedule for the 2023 calendar year, please click the links below for each College.

• Saint Michael's College

• SmartView Installation Guide
• Oracle ADF Desktop Integration

• SmartView Installation Guide
• Oracle ADF Desktop Integration

Reference Guide: Running Reports in Reports and Analytics (NEW!)

Reference Guide: Editing Scheduled Reports (NEW!)

Reference Guide: Re-Run Previously Generated Report Jobs (NEW!)

Reference Guide: Adding Reports to Favorites (NEW!)

Reference Guide: Expense Reports

Reference Guide: Delegating Expense Reports (For Champlain and Middlebury only) (Updated 8/19/20)

Reference Guide: Withdrawing Expense Reports (Updated 8/18/20)

Reference Guide: Itemizing Expenses (Updated 6/3/21)

Missing Receipts Form

Reference Guide: Apply EDORDA to Multiple Transactions (Updated 6/3/2021)

Reference Guide: Expenses - Add Bank Account Info (Updated 2/23/21)

Having trouble finding your correct routing number and bank name? Use the bank name lookup sheet linked here.

Cash Advance Request

Applying Cash Advance to Expense Report

Reference Guide: P-Card

Processing a Personal Charge on a P-Card

Reference Guide: Approval of Expense Reports (Updated 10/22/20)

Reference Guide: Creating or Changing Approval Delegation (Updated 8/19/20)

Reference Guide: Expense Reports

Reference Guide: Delegating Expense Reports (For Champlain and Middlebury only) (Updated 8/19/20)

Reference Guide: Withdrawing Expense Reports (Updated 8/18/20)

Reference Guide: Itemizing Expenses (Updated 6/3/21)

Missing Receipts Form

Reference Guide: Apply EDORDA to Multiple Transactions (Updated 6/3/2021)

Reference Guide: Expenses - Add Bank Account Info (Updated 2/23/21)

Having trouble finding your correct routing number and bank name? Use the bank name lookup sheet linked here.

Cash Advance Request

Applying Cash Advance to Expense Report

Reference Guide: P-Card

Processing a Personal Charge on a P-Card

Reference Guide: Approval of Expense Reports (Updated 10/22/20)

Reference Guide: Creating or Changing Approval Delegation (Updated 8/19/20)

1.0 - Reference Guide: Set Preferences

2.0a - Reference Guide: General Supplier Search (Updated 8/10/20)

2.0b - Reference Guide: General Supplier Registration (Updated 9/5/19)

2.0d - Reference Guide: Supplier Troubleshooting 

4.0 - Reference Guide: Non-Catalog Requisitions (Updated 4/17/19)

6.0 - Reference Guide: Purchase Orders (Updated 4/17/19)

6.0a - Reference Guide: Edit A Non-Approved PO

6.0b - Reference Guide: Edit An Approved PO

6.0c - Reference Guide: Change Order: Add A New Line

6.0d - Reference Guide: Change Order: Deleting A Line

6.0e - Reference Guide: Change Order: Changing Distributions (aka EDORDA)

6.0f - Reference Guide: Change Order: Correcting Line Item Price

6.0g - Reference Guide: Cancelling A Purchase Order

7.0 - Reference Guide: Procurement Approvals

Substitute W-9 (all Colleges use this form)

W-8BEN (for international individuals)

W-8BEN-E (for international businesses)

Oracle Procurement Glossary

PO Suppliers

Managing Notifications

Procurement Workflow Chart

FAQs

Supplier Registration How To

1.0 - Reference Guide: Set Preferences

2.0a - Reference Guide: General Supplier Search (Updated 8/10/20)

2.0b - Reference Guide: General Supplier Registration (Updated 9/5/19)

2.0d - Reference Guide: Supplier Troubleshooting 

4.0 - Reference Guide: Non-Catalog Requisitions (Updated 4/17/19)

6.0 - Reference Guide: Purchase Orders (Updated 4/17/19)

6.0a - Reference Guide: Edit A Non-Approved PO

6.0b - Reference Guide: Edit An Approved PO

6.0c - Reference Guide: Change Order: Add A New Line

6.0d - Reference Guide: Change Order: Deleting A Line

6.0e - Reference Guide: Change Order: Changing Distributions (aka EDORDA)

6.0f - Reference Guide: Change Order: Correcting Line Item Price

6.0g - Reference Guide: Cancelling A Purchase Order

7.0 - Reference Guide: Procurement Approvals

Substitute W-9 (all Colleges use this form)

W-8BEN (for international individuals)

W-8BEN-E (for international businesses)

Oracle Procurement Glossary

PO Suppliers

Managing Notifications

Procurement Workflow Chart

FAQs

Supplier Registration How To

• Email: ap@gmhec.org
• Phone: (802) 443-2321
• Office Hours: 8:15 AM - 5:00 PM EST

• Email: ap@gmhec.org
• Phone: (802) 443-2321
• Office Hours: 8:15 AM - 5:00 PM EST

• If you are a traditional supplier, please follow the

• If you are a student requesting reimbursement and/or have recently won an award or received an internship, please follow the

• If you are a parent of a student who may need to receive a redirected refund, please follow the

• If you are a traditional supplier, please follow the

• If you are a student requesting reimbursement and/or have recently won an award or received an internship, please follow the

• If you are a parent of a student who may need to receive a redirected refund, please follow the

Champlain College

Saint Michael’s College

Middlebury

GMHEC

Champlain College

Saint Michael’s College

Middlebury

GMHEC