Information and User Guides for Middlebury College Accounts Payable & Procurement

Accounts Payable – ap@gmhec.org – 802-443-2321

• Logging In To Oracle and General Navigation
• Mileage Reimbursement
  • Beginning on Jan. 1, 2026, the standard mileage rate is 72.5 cents per mile driven for business use.
  • https://www.irs.gov/tax-professionals/standard-mileage-rates
• P Cards
  • Requesting a P Card Limit Increase

• Expenses
  • P Card Reconciliation
  • Submitting an Expense Reimbursement
  • Missing Receipt Form
• Invoices
  • Creating an Invoice
  • Withdrawing an Invoice
  • Editing an Invoice
  • Resubmitting an invoice
  • Searching For An Invoice
  • Placing a Hold on an Invoice
• Assigning Delegates
  • Assigning a Delegate to Approve Invoices and to Approve Expenses
  • Assigning a Delegate to Submit Expense Reports

Procurement – procurement@gmhec.org – 802-443-5800

• Supplier Self Registration
  • Student Instructions to self register as a supplier
  • Company instructions to self register as a supplier
  • Self Registration for Non-employee reimbursement

• Supplier Internal Guides
  • General Supplier Search
  • Supplier Registration Search
  • Supplier Registration (Internal)

• Requisitions/Purchase Orders
  • Requisition to PO Process
  • Change Order (Price)
  • Change Order (EDORDA)
  • Matched PO Reference Guide